Posts Tagged ‘CEO speeches’

The Spoken Word: A Vital Tool for EA’s

WE-2Earlier this month I had the chance to speak WashingtonExec’s Executive Assistant Committee Dinner. My topic — “Improving Your Public Speaking Skills.” I shared some tips on how the EA’s could improve their own presentations (tip #1: writing for the eye is fundamentally different than writing for the ear.) I also shared my thoughts on ways they could help their principals improve their speeches (Start by making sure his or her speech is not generic, but instead fine tune it to resonate with a specific audience.)

My thanks to EA Committee Chair Jana DiCarlo, Founder & Principal of Backbone, LLC, for the invitation. A terrific group of listeners, armed with great questions and comments.

January 21st: Porro at the Mic in Arlington, VA

rotary circlePlease join me on January 21, when I speak to the Arlington Rotary Club on “Communicate Better to Boost Your Business — Secrets of a Fortune 500 Speechwriter.” The meeting is from 12:00-1:30pm at Washington Golf & Country Club, 3017 N. Glebe Rd, Arlington, VA. You can learn more here.

I hope to see you!

‘Fetid Phrases’ to Avoid

clichesEach year, PR pro Rob Deigh does every writer a service (and makes some of us feel just a little embarrassed) by producing a list of the worst business clichés. Getting rid of these “fetid phrases,” as he calls them “will make your communication clearer, and people will be more inclined to pay attention.”

You can find the full 2015 list on Deigh’s newsletter, but here are the ones that particularly grate on me when I hear them in a speech or presentation. (Punchier, clearer alternatives are in parens.)


  • Brain dump (briefing)
  • Granular (more detailed)
  • Rock Star (Springsteen and Elvis Costello are. Elon Musk and Serge Brin — brilliant and rich as they may be — are not).
  • Mission critical (essential)
  • Future plans (just “plans” – ALL plans are future)
  • Best of breed (most successful)
  • On their radar screen (we have their attention)
  • Close the loop (tell everyone involved)

And now in the interest of full disclosure,  here are a few that MAY have crept in to speeches I have written.

  • Crunch time (near deadline)
  • Push the envelope (exceed limits)
  • The perfect storm of…(the right conditions for; a bad combination)

So I’ll add one more New Year’s resolution: to become more vigilant in seeking out and destroying cliche’s.

Check out Robb Deigh’s book, How Come No One Knows About Us?


Leading Voices: Cardinal Bank President Kevin Reynolds

Cardinal BankWith this post, we begin a new feature of the blog: every month or so we’ll profile top executives who use the spoken word effectively as part of their corporate communication strategy.

Kevin Reynolds serves as president of Cardinal Bank and as a member of the executive management committee of Cardinal Financial Corporation, one of the largest financial institutions in Virginia. He says he had the good fortune to learn about the importance of public speaking long before he became a business executive. “My dad had thousands of people working for him, and he knew that leadership communication was extremely important to his job,” Reynolds says. “I learned a lot from watching him in action.”

In particular, “My dad believed strongly that you should always prepare carefully, focusing on the outcome you want from a speech right from the start.” His father also worked hard to convey to each audience the importance of what he was saying, and to leave his listeners with a clear call to action.

These lessons were reinforced when Reynolds went to college. “Some of the best classes I took at William and Mary were speech and debate,” he recalls. “And when I worked as a waiter at Colonial Williamsburg, I had to learn a new ‘script’ every day and deliver it persuasively.”

As Cardinal’s President, Reynolds speaks often to both internal and external audiences. “My goal when I speak to our team members is to motivate them, and especially to leave them with the feeling they are on the front line of our company, and the most important connection to our customers.”

In preparing a speech, “I am an outline person,” Reynolds says. Several weeks before he is to give a presentation, he starts to develop his key messages. Then he puts together a detailed outline highlighting the messages. “Where I can, I also like to lace my speeches with some humor,” he adds,” and if possible I try to relate a personal story to the topic.”

Once the outline is complete, he memorizes it, so that when he’s at a podium he doesn’t have to depend on a script or even notes.

While presentations are now a vital part of his job, he admits that in his early days as an executive, he was “pretty nervous” when he had to speak in front of a group. But, with experience, he has relaxed. And now, “I find public speaking uplifting and exhilarating, which I hope energizes the audience, too.”

For CEO’s, “Going Trump” at the Podium Could be Disasterous

Should his approach be yours?

Should his approach be yours?

As Donald Trump continues to ride high in the polls, CEOs may be tempted to make a radical change in the way they use the spoken word at the podium or in front of cameras. They are certainly aware that Trump’s stunning rise  is in large part because he comes across to audiences as “genuine” or “authentic.” Moreover, one of the keys to that authenticity, the pundits say, is that Trump always wings it, never using prepared remarks when speaking to a crowd, a reporter, or in a debate.

So should CEOs “go Trump” and toss away their scripts, too?

Well….not so much.

In this post I did for the terrific folks at Ragan Communications, I point out the dangers of abandoning a script, and argue that a team approach  to presentation prep is a much better way to go.